We’re Hiring: Jupyter Community Events Manager

More information is available on our website: www.jupyter.org.

About NumFOCUS

Our Core Values are the guiding principles by which NumFOCUS makes decisions and by which we define our culture.

  • Inclusivity: Commitment to diversity and a welcoming, friendly community.
  • Transparency: Open access creates a collaborative community in which the best ideas can come forward.
  • Curiosity: Passion for learning and commitment to scientific inquiry.
  • Collaboration: The best ideas come from a diverse group of individuals working together.

Responsibilities:

General

  • Establish and maintain a cooperative working relationship with colleagues, academic, business, and industry representatives, and the general public in diverse fields. Interpersonal skills and relationship-building abilities are a crucial part of success in this role.
  • Make it your mission to understand community organizers are passionate volunteers and work to help them create the best event possible for our community.
  • Foster and maintain contacts with a wide array of conference vendors to ensure consistent delivery of needed goods and services for event programs
  • Work closely with the NumFOCUS Events and Digital Marketing Coordinator to plan and assist with the digital marketing activities that help drive participants to Jupyter events, including social media channels and websites.
  • Track all project budget and expenses, prepare reports, develop budget forecasts and work with leadership to incorporate that information into project planning and strategy
  • Contribute to and periodically review Jupyter and JupyterCon social media channels

Community Workshops

  • Lead end to end management of a global open call for proposals — this includes marketing the grant funding opportunity, working with the committee to vet submissions, and managing all awardee/volunteer event organizer communications
  • Post their selection, review and approve all detailed budget proposals
  • Mentor, guide, and provide resources for community organizers to support their ability to successfully and efficiently execute their event plans
  • Work with NumFOCUS finance team to ensure reimbursements are handled in an efficient and timely manner
  • Represent Project Jupyter at events as needed, serving as an ambassador or friendly point of contact

JupyterCon

  • Project manage all aspects of the international user conference
  • Manage event-related email communications, including general community inquiries and requests from event participants
  • Coordinate the work of a variety of different resources, including external vendors, internal cross-functional teams, and community volunteers.
  • Collaborate with various individual committees, ensuring volunteers are supported (Sponsorship/Content/CFP/etc.)
  • Collaborate with the NumFOCUS Events Manager to meet the needs of the event (website, badges, catering, etc.)
  • Manage all logistics associated with the event’s execution, including the day of or onsite/online management
  • Provide updates and report progress on conferences at NumFOCUS Event Strategy Meetings and Project Jupyter Meetings
  • Create a framework for events budget, meticulously track progress, and report post-event on adherence to goals
  • Guide NumFOCUS finance team to manage event budgets and reports in an efficient and timely manner
  • Represent Project Jupyter at the conference, serving as a friendly point of contact for the community
  • Compile a detailed report of outcomes, including post-event feedback from participants and sponsors

Required qualifications:

  • 3 years of prior event planning experience
  • Self-motivated, flexible, responsible, resourceful, innovative, and highly independent; comfortable creating professional goals and flagging areas where support is needed
  • Ability to maintain confidentiality, honesty, and strong ethical reasoning
  • Demonstrated self-awareness and commitment to values of diversity, equity, and inclusion
  • Show initiative, work independently and respond appropriately to ambiguity
  • Excellent project management skills. Ability to prioritize, plan, and organize complex work in a fast-moving and highly collaborative setting. Strong time management skills.
  • Experience in managing, forecasting, and planning large complex budgets using Excel, Google Spreadsheets, QuickBooks, or other budgeting software. Ability to perform business math, analyze budgetary data, follow general accounting procedures, and make accurate projections requiring some inference.
  • Outstanding interpersonal communications skills, both oral and written. Is comfortable interacting with a wide variety of people.
  • Working knowledge of digital marketing and communications tools, or willingness and aptitude to learn. Because our community is global, we rely heavily on a variety of digital tools to coordinate event marketing and logistics (Slack, Google Docs/Drive, Dropbox, Zoom, etc.)

Preferred qualifications (nice-to-have, not required):

  • Experience organizing complex events in remote locations
  • Experience being a part of a distributed/remote team
  • Experience collaborating with or managing volunteers
  • Experience working directly with scientists or engineers
  • Familiarity with open source and/or data science communities and tools
  • Visual or graphic design skills, an eye for visual design
  • Experience or interest in design thinking/user experience design
  • Bilingual skills: fluency in Spanish, German, or French

Physical Demands

Application Instructions

  • Note: Given the COVID-19 pandemic, in-person conferences and travel have been suspended but will resume once safety considerations allow.

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NumFOCUS

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Our open source scientific software projects are changing the world. Learn more on our website: https://numfocus.org